- Most digitization work flows from faculty or student requests to use digital images in their teaching and research.
- Requests are initiated via an online form. Special Collections receives the request and begins tracking it in an online tracking system.
- A routing slip containing lots of information about the request is generated. This slip, which contains a QR code, tracks effort through the various phases of digitization. It also enables a very orderly workflow for their many student employees
- Special Collections assesses physical condition and routes to Preservation if work is needed.
- DSU then takes the item, digitizes it, and performs post-scan operations such as crop and rotate.
- DSU averages 3-5 requests per day; could do more with multiple shifts
- Digital images are delivered to patron via FTP server automatically. Public domain images are imported into the libraries digital repository.
- Tracking system is open source and available on GetHub
- They rely mostly on “patron-driven collection building”. Patron requests guide which items are scanned, but these are then brought into broad collections like “text collections” or “archival collections”
- Scan the whole book or folder whenever possible. This helps build collections.
- There are three levels of access granted to digitized items: world, consortium only, UVa only
- Developing a “due diligence” checklist for public service people. They should be the ones who decide whether or not something can be made available, not the Digitization Unit.
- JPEGS for items that are under copyright are watermarked along the border with a copyright warning statement
- IP problem areas include donor specifications and unpublished materials such as letters
- Bradley is working on a lightweight checklist that will help public service folks determine when a an item can be made available for “world access”